Special Steering Committee for Leaving DRC 2011-3-11
From DEW Robotics
Space – Final Frontier Meeting
What We Know
- Building sold
- We knew this would happen sometime
- District has been very good to us about the space we've had!!
- District covered building, power and heat - not a small contribution
- Need to move out weekend of 14-May
- Lee Snodgrass (facilities manager) leaving end of March.
- Scott Millward will be taking over for him and will be our building contact until we move out.
- Meeting Larry (superintendent) & George (STEM headmaster) March 21 (Clem/Foster)
- We’re a low priority – especially come September (new school, contracts, etc)
Plans
- Plan A
- Get good digs for FRC+VEX+FLL
- Space that is equal to what we used in 2010-2011
- Space for FLL (VEX and FLL would run on different nights)
- Key bonuses for the existing space is the ability to have playing fields available all the time.
- We would be able to keep our existing level of roboteer participation
- Plan B
- Contract operations
- Decline in the number of roboteers
- Closer quarters for build sessions
- Leave FLL at Lionville Elementary
- Plan C
- Split programs into different locations
- VEX & FRC & FLL
- Leave FLL at Lionville Elementary
- FRC to find "well lit warehouse space"
- VEX to find office space
- This is not a good situation, breaks the natural growth path VEX -> FRC
- Plan D - Hibernate
- FRC
- Build space like the 2008 stable
- Would be able to do 2011 off season events with light repairs to the robot
- Unable to do a 2012 build season
- VEX
- No summer program
- Depending on public space smaller fall season
- Moving VEX for Weekly sessions is "easy" but there is a lot so it's multiple cars to load, transport, unload, repeat every night.
Space Requirements
- current 17,000 sqft - we don't use all the space, just what's outlined below
- Plan A
- FRC: 4,000 sqft current, 20ft ceiling
- VEX: 2,500 sqft
- Well-lit (office) 2,000 sqft
- Warehouse (practice field): 300 sqft
- Storage: 100 sqft (48 linear feet of shelving)
- FLL: 300 sqft office
- Storage: 30 sqft (15 linear feet of shelving)
- 24-7 Access
- During the FRC season teams meet 7 days a week
- Weeks before competitions VEX meets 4 nights
- FLL meets 2-3 nights before competions.
- Saturday/Sunday access was heavily used.
- (Foster to calc hours from 2011 sign in sheets)
- Power 110 15/20 AMP, 3φ (110,208) 20 AMP
- Heated warehouse or manufacturing space
- Can bring own lighting
- Restrooms
- Running water
- Kitchens are nice
- Plan B
- VEX: 1800 sqft (8-9 teams, 3 nights)
- (10) 110 outlets (battery chargers, computers)
- FRC: 2000-2500ft2, 12ft ceiling
- (12) Power 110 15/20 AMP, 3φ (110,208) 20 AMP
- FLL: Lionville Elementary
- 24-7 Access
- Heated
- Restroom
- Water
- Plan C1 - Split off FRC to own space
- FRC: 2000-2500ft2, 12ft ceiling
- (12) Power 110 15/20 AMP, 3φ (110,208) 20 AMP
- FLL: Lionville Elementary
- 24-7 Access
- Heated
- Restroom
- Water
- Plan C2 - Split off VEX to own space
- VEX: 1800 sqft (8-9 teams, 3 nights)
- (10) 110 outlets (battery chargers, computers)
- Shared power tools of a bench grinder, Plastic sheet bender and bandsaw need to be worked out
- Space would need to allow for smaller tools
- Mini bench grinder
- Small 9" band saw for plastic/light metal
- Space would need to allow for smaller tools
- 24-7 Access
- Heated
- Restroom
- Water
- Plan C2 - FLL
- Lionville Elementary
- Current DARC plan
- 24-7 Access
- Heated
- Restroom
- Water
- Plan D - Storage only, pull things out to work on at a second location
- FRC: 300ft2, (2) 2 car garages (with access)
- Temporary office space for CAD, Programming, Media
- Flat parking lots are nice
- VEX: 10x10’ storage unit (with 7*24 access)
- This is the minimal packed structure for weekly access to parts min is 200 sq ft (20*10) to give access to shelving and robots)
- Access needs to be climate controlled (electronics/motors)
Actions
- Go to Sponsors – EVERYONE
- Go to DCCC (Will works there, 2 VEX mentors are students at DCCC ) – Clem
- Go to Hankin Group – Scott
- Go to Industrial Real Estate Agent as advocate
- Go to CCIU (including CAT Pickering & Brandywine)
- Go to old Embreeville State Hospital (Jon Davis)
- Go to Christian college by CAT Pickering—rehab building (Scott?)
- Look at rehab buildings
- Look at other school districts: West Chester, Coatesville, Great Valley, IU
- Look at DARC (issue: storage)
- Look at other programs
- Find out who’s buying the building - can we get an move extension
- Less than two weeks after FRC World Championships
- Finish 501c3 designation (post tax-season)
- Figure out when/how to work with the Media to get broader exposuere
- Grants
- Figure out requirements for Plans A-D
- Space (see above)
- Geography: Coatesville to Great Valley to West Chester to Guthriesville
- Minimum guaranteed time (to June 30, 2012)
- Develop storage plan for post-14 May
- Need out of the box thinking
- Can robot and key parts stay safely in the trailer?
- Need out of the box thinking
- Email blast to STEM teachers – Clem
- Email blast to FRC - (Clem?)
- Email blast to VEX - (Bob W/Foster)
- Need to check insurance (do we need property insurance?)
- Work on personal storage space (all of us)
- Key dates
- Need to get Steering Team together on an as needed basis
- next DASD School Board meeting is 13 April
- We will hear exact dates of sale.
Move Prep - NOW
- (as of 12 March, 62 days to move)
Need to fit this into everyones schedule, DAR is in full competition mode but we MUST be ready to move
- Machinery on skids
- Ben to design skids, need to obtain steel and assemble
- Need a fork truck (talk to DASD)
- One day to lift mill and lathes onto skids for mounting
- One day to lift equipment onto trucks to move to new location?
- Look at storing mill (2500lb) and lathe (3000lb) – Scott in Coatesville
- Reduce to go mobile: cannibalized computers, toy cars
- Get critical on the storage area
- Oil & cover machines