Steering Committee 2011-07-28
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Revision as of 17:15, 29 July 2011 by Siri (talk | contribs) (Created page with 'Attendees: F. Schucker, R. Wall, Sasha, S. Maley, C. McKown, F. McKown, S. Featherman, B. Whalen, R. Kulik, J. Christopher, G. Deaver, J. Kulik New Space Update (Creamery Way-Wa...')
Attendees: F. Schucker, R. Wall, Sasha, S. Maley, C. McKown, F. McKown, S. Featherman, B. Whalen, R. Kulik, J. Christopher, G. Deaver, J. Kulik
New Space Update (Creamery Way-Waterloo)
- No change, no timeline, no current objects/feedback
- Investigating legal/insurance issues
- DAR can add insurance riders if feedback (but can't & don't need to cover building)
- J. Kulik check in, present specific date (before school star's 29-Aug)
- Still need to pay for utilities
- Set up to minimize heating (front office area only)
- Torpedo heaters and kerosene? Need buy/donation: Gary
- Unheated practice field, etc in back
Indiana Robotics Invitational (22-23 July)
- First event since St. Louis (PARC & BR^2 canceled)
- Good experience, but new driver
- Lost communication with old driver - probably due to untaped sensor wire
- Problems with D-Link
- Mount electronics on shock absorbers
- Write to FIRST
FLL
- Lost Lionville Elementary space (Soneson working as library media specialist)
- Springton Manner teams continue through DARC
- 6 robots owned by DAR-FLL; 4 belong to Lionville
- Looking to move in with Creamery Way space
- Facility users chip in (like VEX)
- DARC was $80/3 months ($160 total)
- Need to determine for this season: likely $100-$150 total
- Plan on 5 kids/team
- Take everyone to Lansdale Catholic Meet
VEX
- Want to start Tuesday after Labor Day
- Need to start talking seriously with CCIU (deadline to chose CCIU versus Creamery Way?)
- More new teams: plan 5 kids/team
- Plan $200 fee due in full 2nd week; STEMRobotics need-based financing
- Was $50/session (too chaotic)
- Need $10,000 by Labor Day for new teams' equipment
- Event Organization
- Running middle school Qualifier on January 14th
- FRC to provide some volunteers; likely not designers
- Not running November Event
- Running 2-3 league system mini-events at Creamery Way (throughout year before qualifier cutoff date)
- Need to clear with facility
- Need to check zoning with West Whiteland: F. Schucker
Summer/Fall Schedule
- Design & CAD training - starting at McKowns'
- Electronics summer/fall classes?
- FRC registered for Duel on the Delaware & Ramp Riot
- Driver tryouts at Duel; training at Ramp Riot
- VEX at Ramp Riot Girls in Gear
- Need to plan Pancake Breakfast - date?
Sponsorship
- Bentley, KenseyNash, Arkema: C. McKown
- Siemens Grant: G. Deaver
- 501c3: via F. Schucker
- Need to close out last year's & this year's books: F. McKown
- Takes time for IRS determination letter (low-end: 45 days for VEX)
- STEMRobotics
- Sponsoring VEX but not to last season's extent
- Paying to set up DAR 501c3
- Continue as acting 501c3 filter for DAR until then
- Sponsorship Booklet: started by S. Wiessman & Ian - using Rolling Thunder model
Proposed FRC Manual Discussion
- Need to encourage students to take initiative
- Not easy, mentors & veterans need to help
- Veterans still not comfortable
- Set tone & expectations now, continue to reinforce
- Membership requirements
- Keep proposed hours system
- How to log off-site hours?
- Articulate signing off by Product Mentors, organized by Secretary
- Proposed need to come 2xs/week, 1xs/weekend - conclusion?
- Articulate buddy system
- Veteran-Rookie pairs
- Open communication plus check-in interviews during build season
- Watch for overwhelming during build season
- Articulate Scrum & meeting setup
- Integration Team Lead = Lead Scrum Master
- Product Team Leads = Scrum Masters
- Student leaders responsible for continuity, organizing resources & documentation, etc
- No video games
- Suggest students set home at own expense if suspended/expelled on trip - vote?
- Have doctor & parent releases
- Past problems with venue notification
- Unsure on insurance (but difficult to figure out)
- How to handle sick students on trips?
FRC Organization
- Post-mortems incorporated in early design training classes
- Revisit (FIRST) core values at team meeting
- Presentations & Awards
- Need to practice presentation skills
- At full-team design training (CDRs & FDRs)
- Chairman's team runs new student orientation
- Need to define & organize media team
- Finish Chairman's essay, WFA, Dean's List submissions by kickoff (edit as needed)
- Chairman's Video storyboard by mid-September
- Cross-training requirements
- Keep people learning, productive, occupied
- Necessary qualifications for pit crew
- Has worked in past
- But some worry that it will drive students away
- To be discussed at student-only meeting
- Incorporate core values
- Discussed at student-only meeting
Standing Questions
- How to handle suspension/expulsion on trips? (suggested that students set home at own expense)
- How to handle sick students on trips?
- How to log off-site FRC student hours?
- Attendance (Tier 1 & leadership), fundraising/recruitment/outreach, etc requirements?
Action Items: leaders
- DAR
- Get feedback & present specific to Creamery Way: J. Kulik
- 501c3 Setup: via F. Schucker
- Close out last year's & this year's books: F. McKown
- Pancake Breakfast date & planning: lead?
- VEX
- Talk to CCIU: F. Schucker, B. Whalen
- Check VEX event hosting with Creamery Way: ?
- Check zoning requirements for VEX events at Creamery Way: F. Schucker
- FLL
- FLL plan & fees: S. Featherman
- FRC
- Bentley, KenseyNash, Arkema Sponsorship: C. McKown
- Siemens Grant: G. Deaver
- Revised Manual draft: S. Maley
- Student Announcement (3-Aug): C. McKown
- FRC training
- Programming: J. Christopher
- Design: C. McKown, S. Maley
- Electrical?: S. Featherman
- Driver Tryouts: S. Maley
- FRC recruitment: lead? (DASD rules: C. McKown)