Steering Committee 2009-08-28

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Agenda for Steering Committee Meeting 28 August 2009

  1. Approval of the minutes of the meeting of 31 July 2009
    1. Approved no changes
  2. Finance Report
    1. We have the money to register
    2. There is a fund raising letter that we can send out
  3. Fund Raising Effort
    1. We will start our fund raising push once school starts
    2. We need to get ID cards for the Roboteers when they ask for donations and discounts
  4. Review of August Activities
    1. Pivot Prototype
      1. Very successful - all four modes work, there are some minor improvements that can be made.
    2. Dr. Jekyll vs. Mr. Hyde competition (canceled)
      1. Only 7 teams were registered
      2. Summer events are a problem due to vacation schedules
    3. New VEX Roboteers and Squarebot construction
      1. Squarebot kits were a big hit
      2. Need to reprint directions for the fall
    4. New VEX Mentor Workshops
      1. Two existing FRC mentors
      2. Three new mentors (All Girls Team Mentor is ready!)
      3. Next cycle of workshops start 15 September
  5. Review of space planning
    1. Gate at DEC waiting to be installed
    2. Students will build the wall
    3. Once wall is up Scott will set up a move for the new mill
  6. School rules
    1. Nothing directly on the tile floor
      1. Carpet or VEX floor tiles
    2. Do not prop the doors open
    3. Need to make sure that the spaces are requested before they are used (all the 2009-2010 time has been requested)
  7. Website update
    1. Move to new hosting provider in July has given us increased uptime
    2. Content is growing daily!
      1. Dewbot V, IV complete, III is 99% complete, II is underway. We need help with info about DEWBOT I.
    3. Calendar function being added, should be in by 7 September
    4. Backups in progress
    5. Need to get student editors in place
  8. FRC Programming organization for the 2010 season
  9. Fall schedule planning
    1. Review of Fall Show and Tell Events
      1. September 2 - Downingtown West 2:30PM Teachers
      2. November 4 - Downingtown East 2:30PM Teachers
      3. TBD - Lionville Middle School
      4. TBD - Downingtown Middle School
      5. Back to school nights - Downingtown East and Downingtown West Oct. 1 6:30-9:30PM Parents/Students
    2. Review of FLL plan
      1. FLL Kickoff - Lionville Elementary - 3 September - 6:30
      2. Meeting Monday nights at Lionville Elementary
      3. Four qualifiers and the championship tournament
      4. Scott will look at doing a public display event in April
    3. Review of Clean Sweep schedule (Wednesdays 23 Sept until May 2)
      1. Penn State Scrimmage - Dec 5
      2. 2010 Eastern Pennsylvania Regional - March 13
    4. Review of VEX Mentor training schedule (Tuesdays 15 Sept for 7 weeks)
      1. Interested people should contact User:Foster to sign up
    5. Review of FRC Fall Schedule
      1. Team Kickoff & Parents Meeting - September 23
      2. Safety and General Tool Training - September 30
      3. Pneumatics - October 7
      4. Duel on the Delaware - October 10
      5. Drive Train & Kit of Parts October 21
      6. Specialist Training - October 28, November 4, November 11, November 18
        1. Welding, CAD, Mill, Lathe, etc.
      7. Ramp Riot - November 14
      8. December 2 and December 9 Build Season Prep Sessions
    6. FRC Events for 2010 Competition season - which one(s) do we want to go to? - Initial discussion
      1. Kickoff 9 Jan
      2. Ship 23 Feb
      3. Week 1 Competition March 4-6 (Fingerlakes Regional?)
      4. Week 2 Competition - March 11-13 (DC?)
      5. Week 3 Competition - March 18-20 Philadelphia
      6. Week 4 Competition - March 25-27
      7. Week 5 Competition - April 1-3 (this is Easter Week)
  10. Nominate/Vote for team secretary
    1. On hold waiting on a final job description