Steering Committee 2011-10-20

20-October-2011 - 6:00 - 8:00 pm - Creamery Way warehouse

Agenda

1 Review of September Meeting Minutes

2 Financial Report

• Light Bulb Results
• Pancake Breakfast Results

3 Space Discussions

• Future availability of 427 Creamery Way
• CCIU Scenario
• STEM Academy
• Other Options?
• Set course & Action Plan

4 FRC Schedule

• Competitions, Training & Kick-off
• Award Preparations
• Media Plans
• Fund Raising

5 VEX Schedule

6 FLL Schedule

Patricipants

Clem McKown, Faith McKown, Foster Schucker, Bob Whalen, Julie Christopher, Scott Featherman, Julie Kulik, Gary Deaver, Rich Kilik, Rita Wall, Jeff Rhoads, Andrew, Sasha, Douglas

Meeting Minutes (A. Weissman)

Financial Reports

Light Bulb Sales

• 4 Cases of 30 each of the First Generation
• 20 bulbs sold by students - $400
• 28 bulbs sold by mentors - $560
• 7 bulbs sold at $15 - $105
• 5 bulbs out with payment pending
• 2 Cases of 30 bulbs unopened
• $100 credited toward student fees
• $965 Gross Profit
• $750 Expenses – cost of 4 cases of bulbs
• $215 Net income
• Introduction of second generation bulbs

• Two types

• Smaller – Same cost to manufacture as the current generation – 8.5 Watt
• Larger - $17 manufacture – FIRST wants us to sell these for $28 – 13.5 Watt

• FIRST is no longer producing the first generation light bulbs

Pancake Breakfast

• Income:

• $1288 – Ticket Sales (including $238 with Faith)
• $262 – Raffle
• $86 – Silent Auction
• $20 – Light Bulbs
• $1656 – Total Sales

• Expenses:

• $175
• $42.38 – Photo Frame
• $217.38 – Total Expenses

• Profit:

• $1438.62

• Responses:

• Positive feedback from Applebees
• Consumers enjoyed the rapid service
• Overall a good experience

Space Options

427 Creamery Way

• Great FRC Building but contract for lease to a 3rd party
• Non-binding
• 120 day due diligence is in effect but endpoint is uncertain
• Waterloo Gardens will give us 30 days notice to vacate

CCIU Scenario

• CAT Brandywine (1635 East Lincoln Highway, Coatesville) becoming available next summer
• 4,000 ft2 may be available
• Off-hour access is problematic
• CCIU eager to have a CCIU FTC team

• Recruit throughout Chester County
• Meets a CCIU objective – creativity training
• CCIU wants proposal
• Benefits we can offer
• CCIU Team?
• Hours
• Clem is working on it

STEM Academy

• Fiore wants Robotics (FLL, VEX, and FRC) back in S.T.E.M. Academy
• For FRC:

• ~500 ft2 storage space
• Machines could be in fixed location
• We would need to put things away and clean up when finished meetings
• Rationalize our “stuff”
• Fiore indicates off-hour access is manageable
• Fiore wants a plan
• Fiore wants main recruitment from S.T.E.M. Academy students
• Current students are welcome to remain on the team – no issue with non-DASD students

• FRC Proposal

• Relocate 1640 to S.T.E.M. Academy
• Propose to CCIU the formation of a new CCIU FRC team based at CAT Brandywine – rookie year 2013
• DAR to provide oversight, share training, defined resources, recruit and train mentors, help fundraise

Other Options

• Chamber of Commerce to check for companies to house us
• Vanguard
• “STRUT” Systems
• Frank’s Nurseries on Route 100
• Go to PECO and ask for donated electric
• Realtors
• Retail locations
• West Goshen Township Building
• “Sethman” Liberty Trust
• Great Valley Business Center
• John Manley?
• West Chester Universities

Action Plan

• Work on proposal for STEM for storage and usage
• Work on proposal for CCIU for new FRC Team / Storage and usage
• Continue looking for alternate sites
• Scott Featherman contacting Frank’s
• Foster Schucker is going to call local power companies for power credits
• Julie Kulik contacting “STRUTs” and John Manley
• Work on a contract with S.T.E.M. for VEX and FRC
• VEX is talking with S.T.E.M.
• Explore Pod for storage

FRC Schedule

Two competitions set

• First week at Hatsboro-Horsham and 4th week in New Jersey
• Kick-off at Upper Darby High School
• Need to work on award presentations
• Ben and Yahya working on safety video

Fundraising

• Light Bulbs
• Pancake Breakfast
• Corporate Sponsors
• Boeing – Clem McKown and Rich Kulik are working with Boeing Grant
• Lockheed-Martin
• Other corporate sponsors

VEX Schedule

• Working late into build season
• Possibly moving into Creamery Way
• Space for storage, vice, and grinder needed
• Storage = Shelving units

Competitions

• December 3 at Abington
• December 10 at Trichester
• Looking for a place to move
• Looking for a place to host competition

FLL Schedule

Competitions

• November 19 at Lansdale Catholic
• January 7 at Pattom Middle School

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