Steering Committee 2011-10-20

20-October-2011 - 6:00 - 8:00 pm - Creamery Way warehouse

Agenda

1 Review of September Meeting Minutes

2 Financial Report

• Light Bulb Results
• Pancake Breakfast Results

3 Space Discussions

• Future availability of 427 Creamery Way
• CCIU Scenario
• STEM Academy
• Other Options?
• Set course & Action Plan

4 FRC Schedule

• Competitions, Training & Kick-off
• Award Preparations
• Media Plans
• Fund Raising

5 VEX Schedule

6 FLL Schedule

Steering Committee Meeting Minutes – 10/20/11

Financial Reports

Light Bulb Sales

• 4 Cases of 30 each of the First Generation
• 20 bulbs sold by students - $400
• 28 bulbs sold by mentors - $560
• 7 bulbs sold at $15 - $105
• 5 bulbs out with payment pending
• 2 Cases of 30 bulbs unopened
• $100 credited toward student fees
• $965 Gross Profit
• $750 Expenses – cost of 4 cases of bulbs
• $215 Net income
• Introduction of second generation bulbs

• Two types

• Smaller – Same cost to manufacture as the current generation – 8.5 Watt
• Larger - $17 manufacture – FIRST wants us to sell these for $28 – 13.5 Watt

• FIRST is no longer producing the first generation light bulbs

Pancake Breakfast

• Income:

• $1288 – Ticket Sales (including $238 with Faith)
• $262 – Raffle
• $86 – Silent Auction
• $20 – Light Bulbs
• $1656 – Total Sales

• Expenses:

• $175
• $42.38 – Photo Frame
• $217.38 – Total Expenses

• Profit:

• $1438.62

• Responses:

• Positive feedback from Applebees
• Consumers enjoyed the rapid service
• Overall a good experience

Space Options

427 Creamery Way

• Great FRC Building but contract for lease to a 3rd party
• Non-binding
• 120 day due diligence is in effect but endpoint is uncertain
• Waterloo Gardens will give us 30 days notice to vacate

CCIU Scenario

• CAT Brandywine (1635 East Lincoln Highway, Coatesville) becoming available next summer
• 4,000 ft2 may be available
• Off-hour access is problematic
• CCIU eager to have a CCIU FTC team

• Recruit throughout Chester County
• Meets a CCIU objective – creativity training
• CCIU wants proposal
• Benefits we can offer
• CCIU Team?
• Hours
• Clem is working on it

STEM Academy o Fiore wants Robotics (FLL, VEX, and FRC) back in S.T.E.M. Academy o For FRC:  ~500 ft2 storage space  Machines could be in fixed location  We would need to put things away and clean up when finished meetings  Rationalize our “stuff”  Fiore indicates off-hour access is manageable  Fiore wants a plan  Fiore wants main recruitment from S.T.E.M. Academy students  Current students are welcome to remain on the team – no issue with non-DASD students - FRC Proposal o Relocate 1640 to S.T.E.M. Academy o Propose to CCIU the formation of a new CCIU FRC team based at CAT Brandywine – rookie year 2013 o DAR to provide oversight, share training, defined resources, recruit and train mentors, help fundraise - Other Options o Chamber of Commerce to check for companies to house us o Vanguard o “STRUT” Systems o Frank’s Nurseries on Route 100 o Go to PECO and ask for donated electric o Realtors o Retail locations o West Goshen Township Building o “Sethman” Liberty Trust o Great Valley Business Center o John Manley? o West Chester Universities - Action Plan o Work on proposal for STEM for storage and usage o Work on proposal for CCIU for new FRC Team / Storage and usage o Continue looking for alternate sites o Scott Featherman contacting Frank’s o Foster Schucker is going to call local power companies for power credits o Julie Kulik contacting “STRUTs” and John Manley o Work on a contract with S.T.E.M. for VEX and FRC o VEX is talking with S.T.E.M. o Explore Pod for storage FRC Schedule - Two competitions set o First week at the same school as Ramp Riot and 4th week in New Jersey - Kick-off at Upper Darby High School - Need to work on award presentations - Ben and Yahya working on safety video - Fundraising o Light Bulbs o Pancake Breakfast o Corporate Sponsors  Boeing – Clem McKown and Rich Kulik are working with Boeing Grant  Lockheed-Martin  Other corporate sponsors VEX Schedule - Working late into build season o Possibly moving into Creamery Way o Space for storage, vice, and grinder needed  Storage = Shelving units - Competitions o December 3 at Abington o December 10 at Trichester - Looking for a place to move - Looking for a place to host competition FLL Schedule - Competitions o November 19 at Lansdale Catholic o January 7 at Pattom Middle School

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